Pay for what arrived, at the price you agreed

Orders and approval

• Purchase orders to send to a supplier, with approval required above an amount you set.
• An order can be received in parts, closed short or reopened.

Goods checked at the door

A goods receipt records what came in against the order: how much was accepted and how much turned away, with rejected goods kept apart rather than mixed into saleable stock.

The bill, matched

• Bill matching compares the supplier’s bill with the order and the receipt: rate, quantity received, quantity ordered. Choose whether a mismatch warns or blocks.
• Freight and other charges on the bill are spread over the goods by value, so their cost includes what it took to bring them in.
• A supplier’s invoice number cannot be entered twice.
• Debit notes for goods sent back.

Paying suppliers

Payments are matched to bills, so you always know what is still owed to whom and what falls due next, with a ledger for every supplier.

Purchase orders, debit notes and vendor ledgers come with Gold and Platinum; goods receipts with Platinum. Purchase bills and payments are on every plan.